January 25, 2012

MINUTES OF THE REGULAR MEETING OF THE RUSH VALLEY TOWN COUNCIL HELD ON JANUARY 25, 2012, AT THE RUSH VALLEY TOWN HALL, 52 SOUTH PARK STREET, RUSH VALLEY, UTAH. THE MEETING BEGAN AT 7:00 P.M.

Mayor and Council Members Present: Mayor Brian Johnson; Council Members Dana Gardner, Pete Albrecht, and William Harding.

Appointed Officers and Employees Present:  Attorney Ron Elton, Clerk/Recorder Amie Russell and Treasurer Lacey Burrows.

PUBLIC HEARING:

Proposal to amend the compensation of Town Officers of the Town of Rush Valley.  The Mayor presented the proposed increases.  The Council Members compensation $50.00 per month to be paid monthly, Mayor $250.00 monthly, Clerk/Recorder $350.00 monthly.  The attorney compensation $600.00 monthly which will begin in March 2012.  No comments from the public were offered.  The public hearing was closed at 7:02 p.m.

REGULAR AGENDA:

1.Roll Call.   Mayor Brian Johnson, Council Members Dana Gardner, Pete Albrecht and William Harding.  Alan Anderton was excused.

2.Approval of Meeting Minutes for 12/28/11.   William Harding made a motion to approve the minutes of the Town Council Meeting held on December 28, 2012. Dana Gardner seconded the motion.  All present voted in favor and the motion carried.

Ron Elton arrived at the meeting.

3.Consideration of an Ordinance Amending the Compensation of Town Officers of the Town of Rush Valley.    Mayor Johnson made a motion to accept Ordinance 2012-01 Amending the Compensation of Town Officers of the Town of Rush Valley.  Pete Albrecht seconded the motion.  All present voted in favor and the motion carried.  It was agreed to add the January compensation of $10.00 for Town Council Members to the payment for February.
 
4.Appointment of Town Clerk and Treasurer.   Mayor Johnson proposed to appoint Amie Russell as the Clerk/Recorder and Secretary for Planning and Zoning and Lacey Burrows as the Treasurer.  Dana Gardner made a motion to appoint these officers as nominated by the Mayor.  William Harding seconded the motion.  All present voted in favor and the motion carried. 

5.Approval of Concept Plan and Authorization to Obtain Bids for Basement Entrance Repairs.  Dave Lore was present at the meeting representing AE2 engineering.  He provided copies of the proposed concept plans for Town Hall renovations and also the Town Hall Water System Renovations.  It was suggested to submit the Town Hall Renovation as a Grant Proposal.  Money has been spent in the past to improve the Town Hall as a recreational facility.  The estimated project cost is $43,308.50.   The cost of improvements to the water system is separate.  The proposed water project will fix overflow issues and will help to provide reliable water supply for fire protection.  Dave also recommended submitting this to Tooele County and a couple other resources for grants.  The Mayor stated that he would present the concept plan for the Water System Renovations to Shambip Soil Conservation District.  It was recommended to approve the concept plans and authorize AE2 to help with funding applications.  Dana Gardner will submit the Town Hall Renovations Concept Plan to the Tooele County Parks and Recreation Committee for a Grant Award.  AE2 will help with other sources to obtain funding.  Some will award 70-80% if there is other funding in place.  William Harding asked what the options were for accepting grants.  Dana responded the awarded amount is usually half of what is asked for.  Pete Albrecht asked if grants can be combined.  Dave indicted that they could and the Mayor added that some organizations may designate what they will pay for.  Dave Lore stated the projects can be completed in phases over a period of time.  The Mayor suggested to have the water system be completed in phases.  Mayor Johnson made a motion to authorize AE2, Council members and himself to work together to apply for grants on the proposed concept plans.  William Harding seconded the motion.  All present voted in favor and the motion carried.

6.Consideration of Fencing for Clover Cemetery.    The Mayor proposed on behalf of Alan Anderton to have 370 feet of chain link fencing installed on the south side of the Clover Cemetery.  The cost is estimated to be more than $2,500.00 but less than $5,000.00.  A notice will need to be published in the Tooele Transcript Bulletin soliciting bids.  Amie Russell will forward the notice to Attorney Elton to review prior to publishing.  Pete Albrecht made a motion to authorize the solicitation of bids.  William Harding seconded the motion.  All present voted in favor and the motion carried.  Bids will be opened at the Town Council meeting in March.

7.Consideration for Cleaning Town Hall Duct Work.  Dana Gardner stated he had received two bids for the cleaning of heating ducts at the Town Hall.  The ducts haven’t been cleaned and it would be beneficial to have them cleaned.  The bid from Harris Aire Serve was $1,493.00.  This includes cleaning, sanitizing and sealing both the East and West Side Duct Systems.  The bid also includes installation of an 8 inch by 16 inch return air passage grill in the southwest storage room door.  The bid from Superior Water and Air was $1,428.00.  This bid was only for cleaning and sanitizing of the duct systems.  Dana commented he preferred the bid from Harris Aire Serve.  William Harding made a motion to accept the bid from Harris Aire Serve.  Pete Albrecht seconded the motion.  All present voted in favor and the motion carried.

Dana also mentioned a Preventative Maintenance Agreement can be set up with Harris Aire Serve to service the two furnaces and AC units.  The service will take place in the spring and again in the fall.  The cost will be $353.00 semi-annually.   Mayor Johnson and William Harding felt this would be a good idea.

8.  Consideration for Grant Applications.  Dana Gardner stated the Tooele County Recreation Grant Application is due in April.  Dave Lore commented that Wal-Mart and Rocky Mountain Power have awarded grants in the past with other applicants.  They may want some type of visible publicity.  They like to see the complete projects and volunteering by the community.  AE2 can help prepare the grants for other sources.

9.Safety Topic:  Dana Gardner presented the safety topic on fluorescent light bulb safety.  He discussed the procedures to follow in the event a fluorescent bulb breaks and how to safely clean up the area and the proper disposal.

10.Quarterly Budget Review.  Mayor Johnson reviewed each department’s budget and encouraged departments to spend the budgeted allowance.   Dana Gardner mentioned he has set the date of September 1, 2012 for Rush Valley Days.

11.Fire Department Report:  Acting Chief Alan Anderton was not present at the meeting.

12.  Council Reports:

Pete Albrecht:  Pete complimented Alan Anderton on working on the Fire Department budget and getting the trucks repaired.  Pete also mentioned a letter was received regarding the certification of Fire Department Members.  He also mentioned UDOT has a surplus yard in Salt Lake.  Some of the vehicles prices are reduced daily by 10%.  Pete said he would be willing to watch for a vehicle which would be suitable to be used as an emergency response vehicle.  He believed a good price would be about $6,500.00.

Roads:  William Harding reported that Bill Bradbury has been out plowing.

Parks:  Dana Gardner stated that the date for the Town Egg Hunt will be March 31.  He has asked for volunteers to help with this event.  He also stated he would like suggestions for Rush Valley Days activities.

Mayor Johnson mentioned the Planning and Zoning Committee will have a public hearing in February which will propose changes to the Land Use Management Code.  The commission will vote on the proposed changes then forward it to the Town Council for review.

13.Payment of Bills:  William Harding made a motion to pay the bills as presented.  Dana Gardner seconded the motion.  All present voted in favor and the motion carried.

14.Public Comments:  Holli Harding suggested that the Council contact Diane Nelson to be over the games for kids at Rush Valley Days.  The goal is to have something for everyone.  Holli also suggested not charging to participate in the games.  Lacey Burrows commented how good the dinner was at Rush Valley Days last year.  The comment was also made of how great the music was.

15.Adjourn:  William Harding made a motion to adjourn.  Pete Albrecht seconded the motion.  All present voted in favor, the motion carried and the meeting was adjourned.

Amie Russell
Town clerk/recorder